This article from Lifehacker is a few years old, but it’s still a great resource for figuring out how to deal with email. Studies have shown that 40% of our work week is spent in email. I would bet that for REALTORS® it’s much more than that. In our 2013-14 tech survey, we found:
REALTORS® spend a median 44% of their time corresponding with and doing work for their clients on mobile devices. 94% communicate with clients using a mobile device.(p. 3)
Other studies show that it takes at least 15-20 minutes for a worker to get back into the flow of any work that was interrupted by email. It’s a constant distraction. How do you deal with it? What’s interesting about this list of tips is that we’ve seen these collections before. The ones that I use most often are:
- #3 – Learn to use search in your mail client
- Using folders can lead to more confusion and lost time trying to find old messages.
- Have a set time that you check and reply to email
- #4 – Use text expansion apps to save typing
- There are some great apps for this and they will save you a lot of time. The article has a couple of recommendations.
- #10 – Get to know your email client
- Each client has different ways of helping you be productive. Understand the ins and outs of your particular client. This can save you a lot of time.
What are some tips you have for email productivity and dealing with email overload?